=== [su]_ is now known as [su] === AlanBell is now known as KieranBell === KieranBell is now known as AlanBell [18:17] hi all, quick reminder: UDS meeting in 45 mins :-) [18:18] here? [18:27] AlanBell: yeah [18:31] AlanBell, yup [18:57] ok, we start in a few mins :-) [19:00] alright [19:00] who is here for the meeting? [19:00] o/ [19:00] I'm at work (I'm on the phone) but I'll be as present as possible [19:01] thanks pleia2 [19:01] o/ [19:01] maco, elky, are you able to join us for the meeting? [19:01] akgraner, ^ [19:01] what pleia2 said [19:02] :-) [19:02] ok, let's get started [19:02] so firstly, thanks to everyone in advance for participating [19:03] I figured I will first explain the goals I am striving for and maybe some suggested agenda items? [19:03] so first the goal: [19:03] we really want to make UDS a fantastic example of an event that puts Diversity center-stage, and sets a great example for other events [19:04] and to make UDS a safe, productive and inspiring environment for everyone [19:04] a few weeks ago I reached out to the u-w team to ask for some guidance for how we can best achieve this [19:05] so there are a few things that are going on: [19:05] * pleia2 posted that she has created a page on the Ubuntu Women site for UDS which provides some basic information and the beginning of a FAQ. More feedback and content is welcome. [19:06] * pleia2 also created a UDS stories page which which provides some useful context for prospective women attendees interested to learn more about the event. [19:06] * the team is also discussing how to provide support and guidance for filling sponsorship requests and including all the relevant information. I think this is a wonderful idea. :-) [19:06] o/ [19:06] hey AlanBell [19:07] * we have also discussed building an outreach campaign to raise the visibility of this work and encourage women to apply for sponsorship and participate [19:07] as such, I see two main agenda items for today: [19:08] 1. figure out the process for how u-w can help women who want to get their sponsorship application together [19:08] 2. how we put together this outreach campaign and how it would form [19:08] would anyone here be interested in coordinating the first goal? [19:09] akgraner mailed the list saying she has helped in the past with other women in the team filling out applications [19:09] expanding that to make sure everyone knows they can ask us is probably a good first step [19:09] agreed [19:09] I am not sure if akgraner is here [19:09] well I think a great process is to swap forms with someone else and use pad.ubuntu-uk.org to draft it [19:10] but maybe she would be interested in helping with this [19:10] Wouldn't first be "should I apply"? [19:10] jledbetter, right, I think that is part of the outreach element [19:10] documenting the reasons why people should apply and socializing it [19:11] Right, not everyone needs to be hardcore programmers. [19:11] I put some of this on http://wiki.ubuntu-women.org/UDS so it should be expanded [19:11] jledbetter, totally [19:12] And level of involved. Though, I guess it never hurts to apply. [19:12] pleia2, would you be happy to coordinate with akgraner to put together a process for how women can reach out to get their applications reviewed? [19:12] jono: sure [19:12] pleia2, thanks! [19:12] jono: what are you looking for on an application form? [19:12] AlanBell, so typically what we look for is an articulation of that person's experience [19:13] similar to a CV / Resume for their work in the Ubuntu community [19:13] jono: any ETA on sponsorship launch? [19:13] and making it clear that those achievements don't need to be technical ones [19:13] pleia2, I would like to open up sponsorship in a week [19:13] jono: in a horribly short character count! [19:13] do you look at personal wiki pages as well for that? [19:13] maco, good point [19:14] maco, is it limited to a certain number of chars? [19:14] 1000 chars [19:14] not even a full kibibyte! [19:14] I think we need to get rid of that limit [19:14] noting that down [19:14] then there is a second one for other information, which I never used [19:14] crimsun rewrote his sponsor app 3 times for uds barcelona to get under the limit :P [19:15] maco, wow [19:15] we should not expect people to do that [19:15] i think that second one is where you reiterate the dietary requirements and say "no really, i'll die" [19:15] pleia2, so getting back to your question, do you think you could have a process fleshed out by this time next week? [19:16] jono: I'll touch base with akgraner and see what her schedule looks like too (and how much of a process she has for reviewing already), hopefully yes [19:16] I kind of viewed the slot on the form as "what I will do at this UDS and why it will fall apart without me" [19:16] thanks pleia2, you rock...as usual :-) [19:16] AlanBell, :-) [19:17] so mind if we move on to the outreach campaign agenda item? [19:17] um, perhaps some example fill-ins would be nice? [19:17] this one has a bunch of components to it [19:17] +1 on examples [19:17] +1 [19:17] "winner" examples [19:17] maco, great idea - I think this could be useful for pleia2 and akgraner to document on the wiki [19:18] ok [19:18] so for the outreach campaign, this is my initial idea to get the discussion going: [19:19] * we will put together a page that outlines why UDS is a diverse and welcome environment, and how *everyone* is welcome to to apply for sponsorship [19:20] * we will link to the mentoring process that pleia2 and akgraner are working on, and we will clarify some misconceptions about applying (e.g. everyone is welcome to, you don't have to have technical experience, you can apply from anywhere in the world etc) [19:20] * we will then really socialize this page and encourage more women to apply - I would love to see a concerted publicity campaign - lots of blogging, tweeting and other awareness to raise the visibility of this guidance [19:21] * our goal is to see more women apply for this UDS than previous UDSs [19:21] do we have those numbers? [19:21] are the old summit schedules available somewhere? It may be useful to link to them as well so people know what to expect track-wise when deciding [19:22] pleia2, checking [19:22] pleia2, http://summit.ubuntu.com/uds-n/ [19:22] ok cool [19:22] e.g. http://summit.ubuntu.com/uds-n/2010-10-25/ [19:23] AlanBell, I am going to get those numbers for how many folks have applied, but I don't have them right now [19:23] it won't be much work to get them [19:23] pleia2: so they know to expect to be overwhelmed? [19:23] so I see the following core work components: [19:24] 1. put together the main landing page for this outreach campaign [19:24] 2. ensure pleia2 and akgraner's process is linked in [19:24] 3. put together a publicity campaign [19:24] something that could help on diversity is getting sponsorship stuff sorted a bit earlier so there's time for people who need visas to travel to get through the process well in advance of the event [19:24] maco, yeah, this is why I want to launch in a week or so [19:25] then there is more time available [19:25] so for 1. I think putting this on the u-w site makes most sense, agreed? [19:25] Do you want it more diverse or more women? [19:25] jledbetter, more diverse, but there is more of a focus on women for this UDS [19:26] Ok, gotcha. [19:26] I am also chatting with Pendulum about how we can increase those with disabilities attending [19:26] Great! [19:26] so for (1) I was thinking of putting together a page and then reviewing it with the u-w group [19:26] would everyone be happy if I put a first cut together? [19:27] Fine with me. I'm beyond swamped or I would. I can give feedback though :) [19:27] jono: draft it on etherpad, transfer to wiki when more stable [19:27] AlanBell, good idea [19:27] Great idea, AlanBell [19:28] the only downsite of etherpad is visualizing the structure of the page [19:28] http://pad.ubuntu-uk.org/udsdiversity [19:28] Can put stuff in pseudocode/pseudoelements [19:28] so I might do it on the wiki and then people suggest functional changes and we can make those changes [19:28] do it in wiki markup on etherpad [19:29] AlanBell, I will take a look into it [19:29] ok, so I will put together a first cut and then mail the list [19:30] so I think if we aim to have the final page ready for this time next week, we should be good [19:30] this should match with pleia2 and akgraner's work [19:31] so who would be interested in helping to promote this page and this work? [19:31] we can announce it on our list, I'll x-post to ubuntu-news and blog about it myself [19:32] I can blog, tweet/dent, poke certain women I think would be great candidates [19:33] I will help edit the the page, and help anyone who wants assistance with the sponsor form [19:33] just noting down these [19:34] I kind of swapped helping with Pendulum for the last one and it is massively easier having someone else to work with than writing about yourself === issyl0 is now known as Guest40317 [19:34] sounds great [19:35] I am going to promote the effort on facebook, twitter, identi.ca and I will blog it too [19:35] jono, Going to update the image carousel too? [19:35] I think we should also encourage everyone in Ubuntu Women to talk to other women about applying if they feel it makes sense [19:35] jledbetter, yeah, that is on my TODO list [19:35] Awesome [19:36] hey, sorry, I lost track of time, but I'm here now [19:36] no worries Pendulum, great to see you :-) [19:36] Pendulum, Howdy! [19:36] Pendulum, these are the actions thus far: [19:36] * pleia2 and akgraner to flesh out mentoring process for reviewing sponsorship applications. [19:36] * jono to investigate reducing the 100 char limit for sponsorship applications in summit.ubuntu.com. [19:36] * jono to put together first cut of landing page for outreach campaign. [19:36] * outreach actions: [19:36] * pleia2 to announce it on ubuntu-women, cross-post to ubuntu-news and blog about it [19:36] * jledbetter to blog, tweet/dent, contact certain women he thinks would be great candidates [19:36] * jono to blog, promote on Facebook, twitter, identi.ca and promote in videocasts [19:37] s/reducing the 100 char limit/increasing the 1000 char limit/ [19:37] oops! === Guest40317 is now known as issyl0 [19:37] at least give us a full tweet! [19:37] hehe [19:37] so I think that gives us some good actions for the next week [19:38] I suggest we have another meeting same time next week and flesh out more promotional plans to get the word out [19:38] sound reasonable? [19:38] sounds good [19:38] Sure, maybe email list too for those that can't make this time? [19:39] yeah, jono can you toss the action items in a note to the list and say that add'l volunteers are welcome? [19:39] jledbetter, sounds great - I am going to mail a meeting summary to u-w [19:39] pleia2, totally :-) [19:40] cool [19:40] any other business to discuss? [19:40] Thank you :) [19:40] btw, I'm happy to definitely blog and tweet and such, and otherwise can be poked for things where people would like help [19:40] thanks Pendulum :) [19:40] thanks Pendulum! [19:41] jono: can we set up something a little more separate to discuss the accessibility side? maybe a meeting in -accessibility? [19:41] Pendulum, sure [19:43] ok then, I guess we will wrap [19:43] thanks everyone for joining us today! [19:43] reminder, our regular team meeting is in 17 minutes :) [19:43] Thanks, jono! [19:44] sorry for missing the meeting :( [19:44] Pendulum, no worries :-) [19:47] Good meeting :) [19:50] jono - posting about everything today :-) and including pleia2's interview and I'm interviewing hypatia at SCaLE...(sorry I missed the meeting earlier) [19:54] akgraner, no worries! [19:58] akgraner, sorry for volunteering you for a piece of work [19:58] I should really blame pleia2 :-) [19:58] lol [19:58] Heh [19:58] jono, no worries I wanted to help [19:59] :-) [19:59] meeting actions sent to the mailing list [19:59] I touched base with pleia2 and I'll be in the regular meeting and we'll go from there.. I have mised helping [19:59] missed even :-/ [20:00] ok, meeting time! [20:00] #startmeeting [20:00] Meeting started at 20:00. The chair is pleia2. [20:00] Commands Available: [TOPIC], [PROGRESS REPORT], [IDEA], [ACTION], [AGREED], [LINK], [VOTE] [20:00] http://wiki.ubuntu-women.org/Meetings/Agenda [20:00] LINK received: http://wiki.ubuntu-women.org/Meetings/Agenda [20:00] akgraner, :-) [20:01] (I'm at work AND in a xubuntu meeting now, so hopefully I can hold this together ;)) [20:01] [TOPIC] Natty blueprints progress [20:01] New Topic: Natty blueprints progress [20:01] [LINK] https://blueprints.launchpad.net/ubuntu-women.org/+spec/ubuntutheproject-community-n-ubuntu-women-project-goals [20:01] LINK received: https://blueprints.launchpad.net/ubuntu-women.org/+spec/ubuntutheproject-community-n-ubuntu-women-project-goals [20:02] so first off, AlanBell got me the wiki theme a couple weeks ago and now I just need to log into the server where canonical hosts our wiki and give them precise instructions based on the wiki theme work Alan did [20:02] [ACTION] pleia2 to submit wiki theme ticket [20:02] ACTION received: pleia2 to submit wiki theme ticket [20:02] along with this, we also have the question of the main page site content itself [20:03] I tossed the content of our index.html from our website here: http://wiki.ubuntu-women.org/Natty/Home [20:04] pleia2, you've been kicking butt and taking names on the wiki pages! thanks for all that hard work [20:04] so if you have feedback on the core text, suggestions welcome :) [20:04] When do you want feedback by and how? :) [20:05] we can give feedback here, maybe we should send a mail to the list asking for feedback there too [20:05] or just tell me directly [20:05] here as in - on IRC at any time [20:05] Yes, this information looks a little dated. Also, the new layout is fixed, right? [20:05] s/fiixed/fixed width/ [20:05] no, I am pretty sure it fills the whole screen [20:06] Ah ok [20:07] AlanBell: right? [20:07] I'm fairly certain it's not fixed width as I think that's something we checked on the a11y testing [20:08] * AlanBell returns [20:08] I un-fixed it [20:08] Ok, I might be thinking of the old version. [20:08] Great. [20:08] no, in fact elky's design was fluid [20:09] Then no idea what I'm making up in my memory then :) [20:09] ok cool [20:11] How would folks -- and this is me being visual again -- feel about a photo on the front? Like of a group shot from a past event? [20:11] so the new layout actually has some pictures in the sidebar [20:11] I like the idea of a photo. [20:12] I also kinda think that most people are not going to look at statistics on a front page [20:12] a gif rotating from our girls contest last year, and I think it has the poster photo of akgraner, laura and myself [20:12] like this? (for layout style): http://wiki.ubuntu-women.org/Events/Competitions/WorldPlayDay [20:14] "most people are not going to look at statistics on a front page" :-O [20:14] AlanBell: is the example wiki online? [20:14] AlanBell: there is marketing research about that somewhere. Usually in terms of comparing US political parties ;) [20:15] but I don't think they'd go to another page to look at them - ie follow a link [20:15] no worries if not, I just can't seem to find any screenshots [20:15] pleia2: I have been struggling for the last few minutes to start the thing [20:15] Could pull it out though. I have some ideas but hard to explain without drawing. Trying out markup.io [20:16] could have an animated gif rotating through UW-UDS photos...there've been a few of those at least right? [20:16] yay, it works, now to reconfigure the firewall . . . [20:18] ok, while waiting for that I want to mention our Ada Lovelace Day initiative [20:19] they moved Ada Lovelace Day to October! [20:19] so it's no longer within our cycle, I think we want to defer those items to -O [20:19] http://markup.io/v/eebf800f911b [20:19] LINK received: http://markup.io/v/eebf800f911b [20:19] I think the UDS work will make up for some of that, and we've got our hands full with mentoring + wiki anyway [20:19] Sorry. Yes. Moved. So both items would be moved right? organize Ada Lovelace competition too? [20:20] http://libertus.co.uk:8083/ [20:20] LINK received: http://libertus.co.uk:8083/ [20:20] jledbetter: yeah, I think we'd mark them as "deferred" as a status (I'll have to doublecheck) [20:20] I'll touch base with elky regarding the competition [20:20] but I think we defer that too [20:20] Alright. [20:20] (who else was working on that?) [20:21] On ALD? MichelleQ [20:21] the competition itself [20:21] Not sure. [20:22] ok, I'll touch base with Michelle too :) [20:22] world play day is May 28th right? [20:22] so that link AlanBell gave above is the wiki theme that we're submitting to canonical http://libertus.co.uk:8083/ [20:22] akgraner: we're not doing that competition this time around [20:22] ahh ok [20:23] just checking :-) and getting caught back up...:-) [20:23] as you can see on the theme we have some pictures on the sidebar [20:23] so I think when we give proposals for adding pictures and stuff, we want to do it with the new theme in mind [20:24] Yes, agreed [20:27] I really like the footer :) [20:28] +1 [20:28] [ACTION] pleia2 to email home page text to list for review [20:28] ACTION received: pleia2 to email home page text to list for review [20:29] and the footer is editable data, not part of the theme [20:29] http://localhost:8083/Footer [20:29] LINK received: http://localhost:8083/Footer [20:29] [ACTION] pleia2 to talk with elky and michelle about postponing Ada contest [20:29] ACTION received: pleia2 to talk with elky and michelle about postponing Ada contest [20:30] [ACTION] defer ada lovelace day blogging to next cycle due to date change [20:30] ACTION received: defer ada lovelace day blogging to next cycle due to date change [20:30] ok, I think we're caught up [20:31] [LINK] https://blueprints.launchpad.net/ubuntu-women.org/+spec/ubuntutheproject-community-n-ubuntu-women-mentor-partnerships [20:31] LINK received: https://blueprints.launchpad.net/ubuntu-women.org/+spec/ubuntutheproject-community-n-ubuntu-women-mentor-partnerships [20:32] so I sent czajkowski, jledbetter and MichelleQ these drafts previously, but now we're opening them up for full team review [20:32] http://wiki.ubuntu-women.org/Natty/Mentoring [20:32] LINK received: http://wiki.ubuntu-women.org/Natty/Mentoring [20:32] http://wiki.ubuntu-women.org/Natty/MentoringContact [20:32] LINK received: http://wiki.ubuntu-women.org/Natty/MentoringContact [20:32] http://wiki.ubuntu-women.org/Natty/MentoringFAQ [20:32] LINK received: http://wiki.ubuntu-women.org/Natty/MentoringFAQ [20:33] essentially we just want to clearly document what we have right now [20:33] from there we move on to improving it [20:33] I think it's all pretty straight forward, these will replace all the crazy pages all over the place that we currently have that are confusing and don't properly document our actual process [20:35] I'll let these hang out there for a week or two before moving them, I know it's a lot to read right here at the meeting :) [20:36] Errata isn't the right word on the FAQ [20:36] "other notes" or something [20:36] ok [20:36] done :) [20:36] pleia2, let me know how and I can help and give you a hand with stuff [20:36] akgraner: if you could just read http://wiki.ubuntu-women.org/Natty/Mentoring and http://wiki.ubuntu-women.org/Natty/MentoringFAQ and offer any feedback that would be most helpful [20:37] just remember that we're not changing our process yet, just documenting the current status [20:37] alrighty :-) [20:37] we can discuss improvements later :) [20:37] ok, skipping through some agenda items we already discussed [20:37] [TOPIC] Authorize redirect of www to wiki [20:37] New Topic: Authorize redirect of www to wiki [20:38] I thought we should just do this now, before the new theme, but now I am having second thoughts [20:38] since we still need to move and approve the front page text on/to the wiki [20:38] so maybe we hold off until we have the new theme? [20:38] (unless getting the new theme takes 100 years) [20:38] would you be terribly surprised if it did? [20:39] no, so it's something we should keep in mind :) [20:39] just not quite yet [20:39] We could update the current content right? Don't need new theme? [20:39] well, we could just dump http://wiki.ubuntu-women.org/Natty/Home in to the main wiki page now [20:40] but I don't know if it's pretty enough [20:40] It could be. Updating the content would go far :) [20:40] ok, so maybe after content review we revisit updating the redirect pre-theme change? [20:41] Works for me. [20:41] ok cool [20:42] [TOPIC] UDS & Diversity Meeting [20:42] New Topic: UDS & Diversity Meeting [20:42] I know we just had this meeting but I just wanted to quickly touch upon this in case we have comments in this meeting to make about it [20:43] akgraner: any comments? [20:44] other than I'm blogging, putting info out on Linux Pro and Ubuntu User [20:44] and that I'll help anyone write their sponsorship requests [20:45] I think as far as sponsorship requests you, AlanBell and myself have all volunteered for review [20:45] nothing else at the moment...but I am sure once I read through everything tonight I'll have more comments :-) [20:45] so maybe we put our contact info up on our "front desk for app review" page (or whaever it ends up being)? [20:45] sure that works for me [20:45] "want review, email amber, lyz and alan" [20:46] I'll put some ideas together for this [20:46] fine [20:46] I'm also happy to review, by the way [20:46] Pendulum is good at it :) [20:46] great - I'll be finished with work in about 3 hours and can help with ideas then as well [20:47] through with work for the day not forever (y'all know what I mean :-D) [20:47] Pendulum: ok great! [20:47] * pleia2 adds Pendulum to review team [20:48] Wonderful! [20:48] thanks Pendulum! [20:48] [TOPIC] Announcements and Other [20:48] New Topic: Announcements and Other [20:48] anyone have anything? [20:49] Also if someone on the team wants to share their UW story with me - I'll be happy to write about it..and share what the team as meant to you and your journey into Ubuntu and beyond [20:50] sorta a shorter more condensed version of the FCM interviews [20:50] for ubuntu user? [20:50] yep [20:51] The Ubuntu For All project which is detailed here https://wiki.ubuntu.com/UbuntuForAll is having a kickoff meeting on Friday 25th Feb 19:00UTC [20:51] well "You In Ubuntu" I'll think of a series title for it - I think that would help encourage more women maybe? Just a thought [20:51] in -meeting [20:52] Ubuntu Developer Week is coming up at the end of the month as well [20:52] akgraner: that sounds great, maybe post to the list too once you have a series title? It would be great to link them to http://wiki.ubuntu-women.org/Interviews too [20:52] AlanBell, And it's in the fridge calendar. Great :) [20:53] pleia2, nods can and will do - :-) [20:53] the dev week schedule is here: https://wiki.ubuntu.com/UbuntuDeveloperWeek [20:54] Woot! [20:54] I think nigelb is helping organize it this go around [20:54] also new fridge is up :-) in case people haven't seen it [20:55] fridge.ubuntu.com [20:56] yay ubuntu news [20:57] ok, I think that pretty much wraps things up [20:57] thanks everyone :) [20:57] Thank you, pleia2 [20:57] #endmeeting [20:57] Meeting finished at 20:57. [21:06] Sorry is there the meeting again? Or is it over? [21:06] over [21:06] both of 'em [21:08] maco: ok thanks.. I'm still working.. unfortunately... I'll read the logs :) [21:09] goodnight [21:10] bad timing, missed another meeting [21:10] :( [21:14] hi valorie! I've missed too :( [21:17] ok see you next time! Hughs! [21:56] gah. Missed the meetings. Damn doctors offices.