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JeThroHDwell how can I help out?12:34
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aneesh1Hi all13:13
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=== ChanServ changed the topic of #ubuntu-classroom to: Welcome to the Ubuntu Classroom - https://wiki.ubuntu.com/Classroom || Support in #ubuntu || Upcoming Schedule: http://is.gd/8rtIi || Questions in #ubuntu-classroom-chat || Event: Ubuntu Community Week - Current Session: How I Started an Ubuntu Group in My City and How You Could Too - Instructors: the-technopreneu - Slides: http://is.gd/lizd5u
ClassBotSlides for How I Started an Ubuntu Group in My City and How You Could Too: https://wiki.ubuntu.com/UbuntuCommunityWeek/oneiric/slides?action=AttachFile&do=get&target=session05.pdf16:00
ClassBotLogs for this session will be available at http://irclogs.ubuntu.com/2011/07/19/%23ubuntu-classroom.html following the conclusion of the session.16:00
the-technopreneuHi everybody and thanks for attending the session!16:00
the-technopreneuI will be talking about How I started an Ubuntu community in Dubai and I will walk you through some of the tools and methods I used16:01
the-technopreneu[SLIDE 1]16:02
the-technopreneu[SLIDE 2] So for today I have a couple of points to cover16:03
the-technopreneuHow it all started - Get Organized - Tools for you - Online Message Board - Practical Application - Presenting Ubuntu - Community Management16:04
the-technopreneuMost these points are for those who are planning to start their own communities or for communities that have alread started and would like to learn from best practices16:05
the-technopreneuWell before that a brief overview of myself and Ubuntu16:05
the-technopreneuBack in early 2010 I was introduced to Randall Ross "Buzz Generator" over a conference call between Dubai and Vancouver16:06
the-technopreneuHe explained what Ubuntu is and the community part of it16:07
the-technopreneuHe shared with me a presentation on Ubuntu and showcased some of the activities were16:08
the-technopreneuthat were taking place in Vancouver, as for me it was another tech concept to learn about and didnt really get my attention16:09
the-technopreneu[SLIDE 3]16:09
the-technopreneuIt was till about a couple months later is when I saw Ubuntu in action when I was organizing a tech seminar and one of the speakers John Wacklawsky Chief Information Officer at Motorolla was running his slides and notes of an Ubuntu PC16:11
the-technopreneuI was flabbergasted with the speed in which he fliped his PC on and started presenting16:12
the-technopreneuThats when I started asking and gave Ubuntu a go the same day back at home.16:13
the-technopreneuEver since then I thought that this is too good to be true and too bad I didnt know about this great OS16:14
the-technopreneuSo I took one a personal oath to get every one to use Ubuntu and start a community16:14
the-technopreneuWith that said16:15
the-technopreneuI moved quickly to start a local community with another Open Source advocate16:16
the-technopreneuI suggested an easy tool without knowing much about community setup or even governance16:17
the-technopreneu[SLIDE 4]16:17
the-technopreneuwe used meetup.com to put together an interface for the community quick and easy16:18
the-technopreneuCustomized to look Ubuntu-ish16:18
the-technopreneuand put all the necessary info about what Ubuntu is in general16:19
the-technopreneuAll the tools are there to set up your community instantly and makes the job of managing events and organizing members very very easy16:20
the-technopreneuIts being used by other Linux groups in addition to the Vancouver Local community16:20
the-technopreneuHere's a snapshot of what our website looks like [SLIDE 5]16:21
the-technopreneuthose who dont have the slides visit www.meetup.com/emiratesloco16:21
the-technopreneuto have an idea of how the local community looks like16:22
the-technopreneuAs a community manager there various tools to manage for example16:23
the-technopreneuYou can schedule one off or periodic events for your group16:23
the-technopreneu[SLIDE 6]16:23
the-technopreneuShow the venue location with a builtin Google Maps API16:24
the-technopreneuManage attendees with RSVP settings to know how much Pizza to buy ^.^16:24
the-technopreneuYou get many other tools such as Sponsor management tools for event sponsors, you can show case there logos online , there is a tool to manage that.16:26
the-technopreneuAlso as a community owner you can of course create custom pages16:27
the-technopreneuThe meetup.com tool also has a polling tool for memebers to cast votes on a certain topic plus you get a community message board16:28
the-technopreneuThe community message boards creates an online buzz in addition to other tools to integerate with Linkedin, Facebook and Twitter.16:29
the-technopreneu[SLIDE 7]16:29
the-technopreneumoving on to slide [SLIDE 8]16:29
the-technopreneuA practical example of what we manage to put together using the meetup.com in person and online16:30
the-technopreneuwas the United Arab Emirates' first InstallFest16:31
the-technopreneuyou can see the event's page here http://www.meetup.com/EmiratesLoCo/events/15940104/16:32
the-technopreneuThe planning took place in person and some discussions were held online, sponsors and partners were also involved online, namely the IEEE chapter at the university where we held it.16:33
the-technopreneuFor a small community it was a great achievement were 100s of students came by to the event and were exposed to the first time to Ubuntu16:34
the-technopreneuSome asked us to install Ubuntu on their PCs almost immediately from seeing it and giving it a go on a demo PC16:35
the-technopreneuhave a look at the photos16:36
the-technopreneu[SLIDE 9]16:36
the-technopreneu[SLIDE 10]16:36
the-technopreneuBefore moving on to another topic16:37
the-technopreneuMeetup.com is not a replacement of the official structure of a Loco community website but a community management tool that you can use to kick-start one16:38
the-technopreneuthere were suggestions to have multiple websites for the community such as Facebook, Linkedin, Twitter, official etc.16:39
the-technopreneubut you're just starting believe me you dont need them.16:39
the-technopreneuIf members do bring this up, the easiest way to reach a conviencing conclusion to a matter is to ask the "What problem are you trying  to solve?"16:40
the-technopreneuAlright so moving on16:41
the-technopreneu[SLIDE 11]16:41
the-technopreneuWhen presenting Ubuntu to an audience, a black stage and a turtle neck might make you look good but there is a tool out there which will sure will16:42
the-technopreneuThe zooming Presetation tool its a great tool to show case Ubuntu16:42
the-technopreneuIt will make your dull static slides come alive.16:43
the-technopreneuI know I am not using it here but I usually present Ubuntu using it theatrically16:43
the-technopreneuHere's a prezi I put together16:44
the-technopreneu[SLIDE 12]16:44
the-technopreneuIt shows you the bigger picture and you can zoom in on the details to emphasis a point at a click of a button16:45
the-technopreneuYou can see my prezin online here http://prezi.com/80mhgs_kxczb/ubuntu-overview/16:45
the-technopreneuMoving on16:46
the-technopreneuA couple points about community management [SLIDE 13]16:47
the-technopreneuThis might be the hardest part about setting about a community because this depends on you as person.16:47
the-technopreneuFirst of all you've got to know that in any community relationships matter and not just any relationships personal ones especially16:48
the-technopreneuRunning a community you've got have passion not jus for technology but for the soft side the human skills side of it16:49
ClassBotThere are 10 minutes remaining in the current session.16:50
the-technopreneuA community is a place of learning, socializing and sharing.16:50
the-technopreneuA place to meet cool and smart people in tech just like you guys16:50
the-technopreneuIts not run by a corporation with a salesy pitch , there is a finer thing about Ubuntu communites is that they are run by volunteers with the spirit of Ubuntu in them16:52
the-technopreneuAs an organizer16:52
the-technopreneuyou're going to be the center of attention so be nice16:52
the-technopreneube friendly and welcoming and be someone that other people want to be around16:53
the-technopreneuBe respectful and constructive16:53
the-technopreneuCommunites are made up of people of all walks of life so they're not going to agree all the time.16:54
ClassBotThere are 5 minutes remaining in the current session.16:55
the-technopreneuBe colloaborative, work together we learn a whole lot from Peer-to-Peer mentorship16:55
the-technopreneuAlso as a community leader try Delegate [SLIDE 14]16:56
the-technopreneusometimes we as leaders are too afraid to let go16:56
the-technopreneubut thats alright16:56
the-technopreneuno one's perfect nor are you16:56
the-technopreneuso to get people to show there best is to get the involved just be asking16:57
the-technopreneuThis will lead to more people being involved in community building16:58
the-technopreneuThe more people the more sustainable and this will prevent burn out as you as single individual.16:58
the-technopreneuI think I will wrap up time is almost up.16:59
=== ChanServ changed the topic of #ubuntu-classroom to: Welcome to the Ubuntu Classroom - https://wiki.ubuntu.com/Classroom || Support in #ubuntu || Upcoming Schedule: http://is.gd/8rtIi || Questions in #ubuntu-classroom-chat || Event: Ubuntu Community Week - Current Session: Starting an Ubuntu Hour Near You - Instructors: nhaines - Slides: http://is.gd/BP8AXP
ClassBotSlides for Starting an Ubuntu Hour Near You: https://wiki.ubuntu.com/UbuntuCommunityWeek/oneiric/slides?action=AttachFile&do=get&target=session06.pdf17:00
ClassBotLogs for this session will be available at http://irclogs.ubuntu.com/2011/07/19/%23ubuntu-classroom.html following the conclusion of the session.17:00
nhainesHello everyone!  I'm Nathan Haines and today I'm going to talk about Ubuntu Hour, and how you can start your own event and make it successful.  You can read more about Ubuntu Hour and get a list of active hours here: https://wiki.ubuntu.com/Hour17:00
nhainesI don't actually have slides for this session, so the URL above must've been some placeholder in the pious hope that I might make some.  :)17:01
nhainesI've put together and run a lot of events, from booths and presentations at shows and expos to Ubuntu Global Jams, to smaller get-togethers, so I have some experience with events of all sizes.  Today we'll talk about a simple event that anyone can start up.17:01
nhainesYou don't have to be an expert in Ubuntu or computers to host an Ubuntu Hour, and you don't have to be an expert in running events either.  You just have to really like Ubuntu and want to meet others that share this interest.17:02
nhainesI can't wait to answer your questions throughout this session.  If you /join #ubuntu-classroom-chat, then you can post your questions there.  Be sure that "QUESTION: " is the first thing you type when asking.17:02
nhainesI'm often asked, "What exactly is Ubuntu Hour?"  This is a good question.  The wiki page is pretty vague about this, and that's because Ubuntu Hour can be something different for every group.  As I give advice today I encourage you to think about what will work best in your locality and make the best Ubuntu Hour you possibly can!17:03
nhainesI'd say that Ubuntu Hour is a method to get together with local Ubuntu users on a regular basis.  There are a lot of great groups out there that do this.  Linux User Groups (LUGs) and computer clubs, as well as expos and other shows.  But they can be more organized and intimidating for newcomers.17:04
nhainesUbuntu Hour is a hour-long meeting that anyone can drop in on.  When you think about it, an hour isn't a huge time commitment.  If you're curious about something, an hour seems like a good investment.17:04
nhainesI love my local Linux User Group, but their meetings last for four hours.  Of course, on Saturdays I like to sleep in so I often come late and everyone can come and go as they please.  It's perfect for having free time and presentations too!  But when I was first curious about joining, it seemed like a big commitment.17:05
nhainesSo the reason Ubuntu Hour is only an hour long is to make things easy and simple.  And Ubuntu Hours work best when they're kept simple.17:06
nhainesLet's talk about Ubuntu Hour Lake Forest.  It's one of the very first Ubuntu Hours to start up and I've been running it for about a year now.  It takes place every two weeks on a Thursday evening.  We meet in a bakery-cafe chain restaurant called Panera Bread, that serve slightly over-priced but tasty sandwiches, soups, baked goods, and drinks.  They offer free wifi Internet access and welcome groups.17:06
nhainesWe meet at 18:00 which is about an hour after the typical work day ends and is also enough time that I can usually make it there even if I have to keep working a few minutes late or if traffic is really bad getting there from my office building.17:07
nhainesEvery week I get to meet people who want to thank me for Ubuntu, people who like computers are want to talk about Ubuntu news, people who want to discuss whether or not Unity is the end of computing, and people who need help with their computers or have questions about Ubuntu.17:08
nhainesI never know how many people are going to show up and at any Ubuntu Hour meeting there are usually 2 – 4 others who show up.  Occasionally no one shows up, but I stay for the entire hour anyway.17:09
nhainesSo that's our example Ubuntu Hour experience.  Let's break it down and talk about how everything comes together and what you'll need to decide if you want to start your own Ubuntu Hour.17:09
nhainesThe secret to any successful event is planning and research.  No one wants to hear that but it's true.  ;)  Fortunately it's not hard at all!  The very first thing you should do is check to see if there are any Ubuntu Hours near you.  If there are, you may want to join them, even if it's just to get an idea of what Ubuntu Hour is like.  You should also look for Linux User Group or other special interest meetings that are related.  Sometime17:10
nhainesIf you still want to run your own, make sure your events don't conflict with the existing ones.  If possible, try to make your Ubuntu Hours compliment the existing ones, by being in a more accessible location or at a time that might be more convenient for some.  Remember that providing more choices for people helps everyone!17:10
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nhainesOnce you know what events are around you and where, it's time to find a venue.  There are a few places to consider.17:11
nhainesThese are just some examples to get you started, but feel free to be creative when planning your events.17:12
nhainesThe easiest thing to do is to find a coffee shop or cafe that isn't too busy.  They often have free wifi and are used to small groups of people coming in and hanging out.  If you are considerate about not using too much space and buy food or drinks from them, they will probably welcome you.  These locations are good for all ages.17:12
nhainesCollege or university campuses sometimes offer rooms to the public and you can check with the Computer Science department to see if they can host an Ubuntu Hour.  Internet access can be tricky at these places, too, so you'll want to discuss that.17:13
nhainesLocal businesses will sometimes host events and especially small IT or Internet service providers can be eager to give back to the community in this way.  Make sure that you discuss and respect any security issues with physical or Internet access there.17:14
nhainesNo matter where you host your first Ubuntu Hour, you'll want to choose a place that's easy to get to.  I chose a location right off the freeway, and if the 5 Freeway is a pain to drive around 17:00 and 18:00 when the meeting starts, at least it's a lot nicer at 19:00 when the meeting ends.  :)17:15
nhainesThe other thing that is closely related is your schedule.  You'll want to choose a time that makes sense for the people you are trying to attract.  In Irvine, California and the surrounding communities, work shifts are often from 8:00 to 17:00.  This means that if I host an Ubuntu Hour at 17:00 right next to my office, no one is going to show up until at least 17:30 and I'll be late a lot.17:15
nhainesI chose 18:00 because that gives people a chance to arrive (including me).  And a lot of people don't make it until 18:45!  Some of them are driving from further away and I really appreciate that they still make the journey.17:17
nhainesIn addition to a time, you'll also need a date.  When I first started, I had no idea what would work.  I made some announcements on the local LoCo and LUG mailing lists and said that I'd be there each Thursday for all of June 2010 and July 2011, and then I'd decide on a permanent schedule.  I felt that monthly was too seldom and biweekly was too hard to advertise.  So I thought weekly would be the easiest for others to remember and then I 17:18
nhainesAfter two months, I changed the schedule to biweekly, or every other week.  I didn't want to spam the LUG mailing list with weekly reminders and also giving up that much free time every week was slowly driving me crazy.  :)  With every announcement I announce the next two meeting dates to help people prepare for that.  You can see a recent announcement here: http://nhaines.livejournal.com/61453.html17:19
nhainesI actually don't recommend "every other week" or "every second Monday" or anything that would require someone to look at a calendar.  The simplest schedules are the easiest, but as long as you are very consistent and very clear, you can make it work.17:21
nhainesSo after all that, you'll need some visitors.  Ubuntu Hours are very informal.  They're not like clubs where there are members, but more like informal gatherings where newcomers and passersby are welcome.  This creates small challenges but is well worth it.17:22
nhainesFor one thing, they're hard to describe.  What do you do at an Ubuntu Hour?  Well, mainly you just hang out and get to know one another.  But that's not so catchy on a flier.  :)17:23
nhainesYou'll need to advertise.  Find some local user groups and ask if you can post announcements on their lists.  Make up little fliers and post them on community boards at coffee shops and universities or colleges.  Here's an example flier I started working on.  Feel free to customize it for your own event: http://ubuntuone.com/p/AtJ/17:25
nhainesPost on Craigslist if that's big where you are, and check out places like Meetup.com.  Use your blog or personal Web site to post details so that it's easy for others to have all the details on one page they can print or bookmark.17:27
nhainesMake it clear that this is a group of Ubuntu users getting together to chat, ask questions, and hang out.  Make it sound fun.17:28
nhainesAfter all, once everyone's together it *will* be fun.  :)  So get everyone in the mood beforehand.17:29
nhainesDon't forget to use the official resources!  Once you get started, add yourself to the wiki page at https://wiki.ubuntu.com/Hour.17:30
nhainesOnce you have the word out, all you have to do is show up for an hour.  It'll probably be slow at first, with one or two people showing up and sometimes no one will show up.  That's okay and every group starts out this way.  Eventually word will spread and people will have time to make it.17:31
nhainesWear an Ubuntu shirt or hat if you can, or put up a small sign.  I like to wear an Ubuntu shirt and hang my Ubuntu backpack on a chair.  If you have a computer to bring, then running Ubuntu on it is an obvious choice as well.  I keep the default background on my computer because the purple is very distinctive.17:33
nhainesEventually people will start showing up.  Some will be experienced Ubuntu users and some will be novices.  Others will want to learn more about Ubuntu, and occasionally someone will just be curious about who are this happy group of people discussing computers.  :)  Eventually you may get a group like this: http://people.ubuntu.com/~nhaines/images/events/2010/uh-lakeforest/group-20100923.jpg17:34
nhainesYou want to encourage discussion and asking of questions, no matter how simple they might seem.  But you'll also want to keep things civil as well.  You'll be representing the Ubuntu community while you're there.  I think the Ubuntu Code of Conduct is a great guideline and I link to it in my announcements.  http://www.ubuntu.com/community/conduct17:36
nhainesThe better your group are at being civil and being good guests at your location, the better it reflects on you and Ubuntu as well.  That means clean up any trash, don't leave food or wrappers behind, and push in the chairs when you leave.  ;)17:38
nhainesWe get a lot of regulars dropping in as well as one-timers.  Everyone is very friendly and inviting and the meetings go well.17:39
nhainesUsually we talk about different software packages, Ubuntu and Linux news, and general topics like that.  I keep on top of Ubuntu development because users have a lot of questions about past releases and what's happening in the upcoming release.  Planet Ubuntu can be a great way to keep up with oneiric news thanks to dholbach and his weekly series of posts! :)17:40
nhainesIf anyone hasn't seen Planet Ubuntu, it's an aggregate feed of blog posts from Ubuntu members.  My blog is there, too, and my Ubuntu Hour announcements show up there.17:41
nhainesI didn't mention it above because only Ubuntu members can post there.  Plus, it seems like the LUG mailing lists are where most visitors find out about my Ubuntu Hour, which surprised me.17:42
nhainesAlso I should probably remember to give the link!  :)  It's at http://planet.ubuntu.com/ and is a great way to keep up with Ubuntu news, as are sites like http://ubuntu-news.org/ and OMG! Ubuntu at http://omgubuntu.co.uk/17:44
nhainesIf you read these sites every couple of days, you shouldn't feel too nervous when Ubuntu Hour visitors turn to you as their souce of Ubuntu news.  ;)17:45
nhainesI chose Panera because it offers meals as well as coffee, tea, chocolate, and pastries.  Not everyone buys food when they visit but several eat dinner there and most get a drink or a roll.  Because you can choose from a meal, a drink, or a snack, it's not very expensive and can be quite convenient.  So most people get some kind of food, the cafe is happy, and no one feels obligated to spend money.17:45
nhainesAfter my two month trial I was ready to make adjustments but other than the meeting frequency I've found that nothing needed changing.  I'm looking for ways to enhance the meeting but things seem to be very comfortable.17:46
nhainesThere are definitely some regulars who really apprecate the Ubuntu Hour and are very supportive of it, and at least one member wants to start his own closer to him.  I think that's excellent.  :)17:47
nhainesThe very last thing I want to talk about is consistency.  There is nothing that will kill an event faster than being unreliable.  If you advertise that you're going to be somewhere at a certain time then you need to be there.  That's why it's important to do a little research and make sure your location and time will work for you as well as for others.17:48
nhainesPick a location that is reliable.  If you have two regular locations that's one thing, but if you constantly change locations then you're going to have trouble retaining visitors and attracting new ones.  If a visitor sees my Ubuntu Hour announcement and can't make it that week, he can see when the next meeting is and plan accordingly.  This helps everyone know what to expect.  The time always stays the same as well.17:49
ClassBotThere are 10 minutes remaining in the current session.17:50
nhainesWhen you ask others to give up their time, you have to respect that time commitment as well.  Time is valuable and if you cancel meetings without notice (or too short notice) then people will spend their time more wisely--away from your meetings!17:50
nhainesI'm always at the restaurant by 18:00 and earlier if I can manage it.  If no one else shows up, I stay there until 19:00 and then I leave, but I always stay for the full hour because I've advertised a full hour.  A lot of times we're there until 20:00 or even 20:30 because we're having so much fun, but I treat the first hour as a serious commitment.17:51
nhainesWhen you have online resources with details like a wiki page, a blog, or a static web page, make sure that you keep it current and up to date at all times.  The other thing that will kill interest in a group is if it looks like it was abandoned.  So if you have a simple schedule like "every Tuesday evening" then keep dates off the page.  But if you do need to specify dates, then make sure you update it at the end of every Ubuntu Hour meeti17:52
nhainesJust make it part of the routine to keep it up to date and you'll do well.  :)17:52
nhainesI think I've made myself clear.  Make sure you follow through on your commitments and pick consistent, reliable locations and times and you'll be successful.17:53
nhainesI'm more than happy to answer any questions now in #ubuntu-classroom-chat.  After this session (or for those of you following along on the Web) you can email me at nhaines (at) ubuntu.com and I'll do my best to help out.17:53
ClassBotbauwan asked: Do you think that Ubuntu Hour is only an idea for big cities? Does Your experience maybe show that there is minimum requirement to the surrounding area? (Sorry i dont know your area :) )17:53
nhainesI'm about 30 miles south of Los Angeles and Irvine, California is a pretty big tech area.  So there's a large population for sure.  :)17:54
nhainesI don't think it's an idea only for big cities.  I think the informalness lets it be a good idea even for smaller locations, even though that might take a little longer to pick up steam.17:54
ClassBotThere are 5 minutes remaining in the current session.17:55
nhainesIt's okay to bring friends along too... a couple of my coworkers have joined me for Ubuntu Hour as well.  :)17:56
nhainesIn closing, I'd like to say that Ubuntu Hours are a great way to jump in and find a very local community.  I hope you all find success in your community.  I wish you the very best of luck and remember, be excellent to each other!  :D17:57
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=== ChanServ changed the topic of #ubuntu-classroom to: Welcome to the Ubuntu Classroom - https://wiki.ubuntu.com/Classroom || Support in #ubuntu || Upcoming Schedule: http://is.gd/8rtIi || Questions in #ubuntu-classroom-chat || Event: Ubuntu Community Week - Current Session: Baking a LoCo Team - Instructors: jono - Slides: http://is.gd/JBY9Zo
jonohi everyone!18:00
ClassBotSlides for Baking a LoCo Team: https://wiki.ubuntu.com/UbuntuCommunityWeek/oneiric/slides?action=AttachFile&do=get&target=session07.pdf18:00
ClassBotLogs for this session will be available at http://irclogs.ubuntu.com/2011/07/19/%23ubuntu-classroom.html following the conclusion of the session.18:00
jonofor those of you who don't know me, I am Jono Bacon, and I work as the Ubuntu Community Manager - my job is to help build a fun, productive, and enjoyable Ubuntu community where everyone can feel like they can put their brick in the wall in bringing Free Software to the masses18:01
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jonobefore I start, I just want to give a big shout out to Randall Ross and the Ubuntu Classroom Team for doing an excellent job in putting together Ubuntu Community Week - I am really proud to see such a stunning schedule of sessions!18:01
jonoso, on to my own session18:02
jonotoday I want to talk about how you can create your own Ubuntu LoCo Team18:03
jonoI am going to talk for a while and explain how to do this, and then we will wrap with some Q+A18:03
jonobefore we start, we should explore why you would want to create a team18:03
jonofor those who are unfamiliar with LoCo teams, they are local groups of Ubuntu users who get together to spread the word about Ubuntu, share new ideas, learn things, and more18:04
jonothese groups are spread throughout the world, and you can see the list of teams at http://loco.ubuntu.com/teams/18:04
jonoso why would you want to create a team?18:04
jonothere are lot of reasons, including:18:05
jono * fun - LoCo teams are great to meet new people, enjoy interesting conversations, and generally have a lot of fun18:05
jono * advocate - LoCo teams are a great way to spread the word about Ubuntu, and put your brick in the wall in taking Ubuntu to the masses - our LoCo teams are a key piece in how we will get the word out18:05
jono * events - LoCo teams often organize events, both online and face-to-face where the teams get together to meet each other, have fun, and spread Ubuntu18:05
jono * learning - LoCo teams are a great place to learn more about Ubuntu, working with the community etc18:06
jono * networking - if you are keen to get to know people, LoCo teams are a great place to start - I have met so many awesome people at LoCo meetings. :-)18:06
jonoas you can see, there are lots of reasons to start a LoCo team, so how to we get started?18:07
jonobefore you do anything, take a look at http://loco.ubuntu.com/teams/ and see if there is a team near you18:07
jonowe always want to avoid having duplicate teams in the same area - so if a team exists, join that team instead - duplication of effort is never good for anyone18:07
jono...I just want to re-iterate that, what do we need to do folks? :-)18:08
jono...go to http://loco.ubuntu.com/teams/ and see if a team already exists :-)18:08
jonoif no team exists near you, it is time to start creating one - woo!18:09
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jonothe first step is to find some other folks to start the team with18:09
jonocreating a team by yourself is a lot of work, so dividing up the work with other people is highly recommended18:10
jonoask your friends and family if they would like to help out, or tweet/dent/blog about your interest in setting up a team and see if someone is interested in helping18:10
jonowhen you have a few people who are interested in helping out, there are a few things you will want to do first...18:11
jonofirst, you need to name it - see https://wiki.ubuntu.com/LoCoTeamRegions for some details on how to name your team - this is pretty simple, and you will get the hang of it18:12
jonoyou should then register your team in Launchpad - ask in #ubuntu-locoteams for the details of how to do this18:13
jonoregistering the team in Launchpad will help bring it into http://loco.ubuntu.com - just make sure your team is a member of the https://launchpad.net/~locoteams team18:13
jonowith your team set up, the next step is to get a communication channel set up - we recommend you set up a mailing list and an IRC channel18:14
jonoan ubuntu-CC (CC is the ISO country code) mailing list for general discussion about Ubuntu in your language should be created - email rt@ubuntu.com to request the creation of a mailing list18:14
jonothe list should be created within 2 weeks - if it is not, please contact the LoCo council to find out whether there is a problem with the request18:15
jonoUnited States teams should append the two-letter US Postal Code abbreviation for the relevant state (e.g. ubuntu-us-ca)18:15
jonofor IRC, be sure to register your nickname on Freenode (details about how to do this are at http://freenode.net/faq.shtml#userregistration)18:16
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jononow create your channel - help is available at https://wiki.ubuntu.com/IrcTeam/CreatingChannels - and use the same name format (e.g. #ubuntu-us-ca)18:16
jonowith your communication channels set up, it is recommended you create some simple wiki pages on wiki.ubuntu.com where you can note down how people can join your team and where you can plan projects18:17
jonoso, any questions so far?18:17
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jonoto ask a question, type in QUESTION and then your question in #ubuntu-classroom-chat18:17
jonoe.g. QUESTION: what is a mailing list?18:18
ClassBotshobuz99 asked: Will this chat be strictly text, or is there a GUI applet running and I can't see it?18:18
jonoshobuz99, this session is all text, there are no slides for this particular session18:18
jonoany questions?18:19
jonoalrighty, no questions, moving on18:19
jonoso at this point you have your team, your mailing list and IRC channel, and some wiki pages18:20
jonohere's a tip that affects some LoCo teams:18:20
jonothere will be some people in your team who will want to set up a comprehensive website18:20
jonosomething in Joomla!, Drupal, Wordpress etc18:20
jonoresist the urge18:20
jonoat the beginning of a team you have no content, and so many teams spend weeks debating which CMS they want for a website and don't actually do anything as a team18:21
jonostick with the wiki at first - when your team is up and running then start thinking about more comprehensive systems18:21
jonothe next step is to put together some regular meetings18:22
jonowhen creating a new community you need to bootstrap it18:22
jonothat is, get it up and running, get people's juices flowing, and start doing active work18:22
jonounfortunately, for some teams they get started and then it all just fizzles out18:22
jonoregular team meetings are a good antidote to that happening18:22
jonoI recommend you organize a team meeting at least once every two weeks or once a month18:23
jonoorganizing a meeting is simple - host it on IRC, decide on a time and place and let your team know18:24
jonoe.g. have it on Tues 26th July at 6pm Pacific time18:24
jonoin #ubuntu-us-ca18:24
jonoI also highly recommend that you create a wiki page where people can add agenda items18:24
jonoin the build-up to the meeting invite the team to go and add agenda items for topics they want to discuss18:25
jonothese can be added as bullet points18:25
jonothe benefit of doing this on the wiki is that everyone is able to add content, and this will make the meeting feel very open and transparent18:25
jonowhen it comes time to have your meeting, go through the agenda items one by one and have a discussion18:26
jonowhen running your meetings always strive to find outcomes to the agenda items - strive to make decisions and keep the ball rolling18:27
jonothere is one big risk to meetings - people spending an hour of their time and then no conclusions happening18:28
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jonoas a loco leader, always try to make people feel like the meeting was worth there time18:28
jonoremember, everyone is a volunteer...folks are taking time away from their friends and family for the meetings18:28
jonoalso, one final tip on meetings, there will often be one person who tends to ramble or takes things off topic, try to politely keep those folks on topic and cut off their rambling if needed18:29
jonoeveryone meeting has one of those folks, yours will too :-)18:29
jonowith your team all set up and meetings running, you now need to do something as a team18:30
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jonothere is one key difference between successful LoCo teams and unsuccessful ones - successful teams have members that feel fulfilled in their membership of the team18:30
jonoto feel that sense of fullfillment, your members need to be actively engaged in projects that they feel are worthwhile18:31
jonoin other words...teams that work on team projects are generally happier, because the members feel that the team is doing worthwhile work18:31
jonoso lets discuss a few projects you can work on18:32
jonocomputer-related fairs and exhibitions can certainly benefit from an Ubuntu presence!18:32
jonorepresenting Ubuntu at local events is a wonderful way to contribute18:32
jonoit is also something everyone in the team can contribute to18:33
jonoa good howto on how to do this is at https://wiki.ubuntu.com/LoCoComputerFairHowto18:33
jonoCanonical can help with CDs too :-)18:33
jonoanother great type of event is a release party18:34
jonorelease parties are held after each Ubuntu release is a great way to share with others!18:34
jonoanother great guide on this is at https://wiki.ubuntu.com/LoCoRunningReleaseParty18:34
jonoanother possibility for advocacy is to help ensure that Ubuntu gets coverage in your regional press18:35
jonothere are Linux magazines all over the world that highlight and review distributions in every issue, sometimes even distributing CDs18:35
jonohelp us get Ubuntu in the magazines you read! Those magazines also sometimes want to interview local people who are using the distribution - be sure tp share your success stories18:35
jonoanother fun thing to do is to just burn a stack of Ubuntu CDs, wear some Ubuntu t-shirts and go out into your local town center or main street and talk to people about Ubuntu18:36
jonotake a laptop to demo Ubuntu, and if possible give people a business card that points them to http://www.ubuntu.com18:37
jonothe key point here is to think of projects that your specific team would be interested in and ensure everyone gets to participate18:37
jonofor each project you should identify what work needs to be done and divide it up between the different members18:38
jonoto finish up, I want to talk about Approved Teams18:39
jonoin the LoCo community we have the concept of new and approved teams18:39
jononew teams are teams who are in the process of getting up and running and have probably not run many projects and have less experience18:39
jonoapproved teams are teams who are making significant and sustained contributions and actively doing great work18:40
jonoone problem we have in our community is that some folks see Approved teams as a badge of honor they have to have18:40
jonothe way in which we assess whether you are an approved team is if you do good work18:40
jonojust trying to get approved status is not enough18:40
jonoin fact, teams that only want the honor of being an approved team present a bit of a red flag18:41
jonoyou should focus on getting your team doing good work, and if that is the case, you will naturally get approved18:41
jonothis process is outlined at https://wiki.ubuntu.com/LoCoGettingApproved18:41
jonoso in a nutshell from this session:18:42
jono * LoCo teams are really fun and awesome places, and there are lots of good reasons to be in a LoCo18:42
jono * before setting up a team, see if a team already exists in your local area in http://loco.ubuntu.com/teams18:42
jono * if no team exists, find some friends to start a new team with18:42
jono * next, name your team, register it in Launchpad, set up your mailing list and IRC channel, and set up regular meetings18:43
jono * now choose some projects to work on and ensure all the work is spread throughout the team so it feels like a real team effort18:43
jono * if you keep doing awesome work, you will get approved as an approved LoCo team18:44
jonoand that about wraps it up :-)18:44
jonoso lets do some Q+A now18:44
jonoto ask a question, join #ubuntu-classroom-chat and ask a question with QUESTION at the beginning18:44
jonoQUESTION: What is a mailing list?18:44
jonoand then I will go through the questions one by one18:45
jonoget 'em in, folks!18:45
jonoany questions?18:45
ClassBotpyrocyon asked: how big should a group be before it attempts to apply for loco status?18:46
jonopyrocyon, there is no fixed number, but I would say a loco should have a fairly sizable membership before it applies as an approved team18:46
jonoin my mind 20+ members18:47
ClassBotdesignbybeck__ asked: any thing about Loco's going to TV/Radio and other public communications outlets to help raise awareness of Ubuntu and OSS in the general population?18:47
jonodesignbybeck__, that is great work to do - I think the key thing is that you want to distill the key benefits of Ubuntu for a general audience18:47
jonoif you get a TV or radio spot, what are the three or five bullet points that will get the general public interested in Ubuntu?18:48
jonoremember that TV and radio is a general medium, so don't get too techie there too :-)18:48
ClassBotMorgen asked: Loco Teams seem to be state wide are there more local groups?18:48
jonoMorgen, we generally prefer to keep it state wide - if we have too many teams, things get dilluted18:49
jonowhat I recommend is that a statewide team has regional sub-teams18:49
jonoe.g. California with a Northern and Southern sub-teams18:49
ClassBotdesignbybeck__ asked: any thing about Loco's going to TV/Radio and other public communications outlets to help raise awareness of Ubuntu and OSS in the general population?18:49
jonoalready answered this :-)18:50
ClassBotThere are 10 minutes remaining in the current session.18:50
ClassBotpyrocyon asked: how knowledgeable should the members be about Ubuntu?18:50
jonopyrocyon, you don't need to be an expert, and you don't need to be technical, you just need to be passionate about Ubuntu18:51
jonoand passionate about helping others to enjoy Ubuntu too :-)18:51
jonoany more questions?18:51
jonoI think we are all done18:51
jonothanks, everyone!18:52
jonothanks for joining my session today!18:52
jonoand let me know if you set up a new LoCo team in your area! :-)18:52
ClassBotThere are 5 minutes remaining in the current session.18:55
=== ChanServ changed the topic of #ubuntu-classroom to: Welcome to the Ubuntu Classroom - https://wiki.ubuntu.com/Classroom || Support in #ubuntu || Upcoming Schedule: http://is.gd/8rtIi || Questions in #ubuntu-classroom-chat || Event: Ubuntu Community Week - Current Session: We Party Grande! You Can Too - Instructors: huats - Slides: http://is.gd/3J7K97
jonohuats, all set?19:00
ClassBotSlides for We Party Grande! You Can Too: https://wiki.ubuntu.com/UbuntuCommunityWeek/oneiric/slides?action=AttachFile&do=get&target=session08.pdf19:00
ClassBotLogs for this session will be available at http://irclogs.ubuntu.com/2011/07/19/%23ubuntu-classroom.html following the conclusion of the session.19:00
huatsYes I am jono19:00
jonohuats, :-)19:00
huatsthanks for warming the mic !19:00
huatslike the previous session that Jono brilliantly gave19:01
huatsplease you #ubuntu-classroom-chat to ask your questions19:01
huatsFirst a little introduction. My name is Christophe Sauthier, and I am the leader of Ubuntu-fr, the french loco.19:01
huatsI am going to talk about : "We Party Grande! You Can Too"19:02
huatswell behind that title19:02
huatsyou need to know that for the past few years we (Ubuntu-fr) are getting famous, for many actions19:02
huatsand in particular our parties which gathered many people :19:02
huatsbetween 4000 and 5000 people for various party in Paris (on a WE laps)19:03
huatsor almost 800 in Toulouse  (in the city I live) on a single saturday afternoon.19:03
huatsI will detail our "receipes" in this session, feels free to ask all your questions on the dedicated channel.19:03
huatsoh and forgive my english which is not always good :)19:04
huatsI will try to answer them inside the session or at the end, in a dedicated time, with the help of others members of the team and in particular YoBoY who is the coordinator for the organisation of the main event in Paris.19:04
huatsSo first Ubuntu Party ? What is it ? and first of all what do we organize ?19:05
huatsIt is important to say that for us, the interest is not to do a simple release party with coders.19:05
huatsNo, we want to share Ubuntu around us, and even more since we want to help to promote free software and free culture by promoting Ubuntu. I think these goal will please jono :)19:06
huatsSo it is important for us to gather some other communities during our event.19:06
huatsAs a result many of our events there are conferences from the mozilla community, some free software french supporters, some free culture conferences and workshops.19:06
huatsSo what is the first thing to decide when you want to plan an event ? Date and Venue19:07
huatsThe first step is not necessary the most simple : to set the perfect date and the perfect place.19:08
huatsBased on our various experiences, it is a crucial step.19:08
huatsYou have to decide them a long time before the event.19:08
huatsBy instance our next event in Paris(18th to 20th November), dates have been decided in last May, right after our previous party !19:08
huatsarg 11th to 13th (I have mixed the the envisaged one in Toulouse)19:09
huatsIt is important  for your audience to find a place with good public transportations, parking. And many stuffs that might help them to come easily19:09
huatsEven if the place is not famous for its technical conferences, we rather have a place that is know to people, so that they can say "if it happens there, in this place that I know, I might find something interesting for me".19:10
huatsWe are very lucky because we can do our event in Paris in a place that combined both19:10
huatsA place called the city of sciences19:10
huatsOh and when it is possible and stick with that venue over the time...19:11
huatsWe are doing our party in Paris in the same place since feisty19:11
huatsSo now our audience know the place. But we also know the place, which help us to improve from one event to another. But I'll continue with that later.19:11
huatsBuilding a team19:12
huatsOnce you know where and when your event will take place, you can ask yourself :19:13
huatswho will be there to organize ?19:13
huatsI am sure you have lots of people in each of your teams willing to help.19:13
huatsSo finding a group of core organizers should not be a real problem.19:13
huatsBut keep in mind that you have to pick people you can rely on19:13
huatsthere is nothing worst than ask someone to do something and to have to do it instead at the last minute19:14
huatsThis group is in charge of leading/planning the event from this moment.19:14
huatsEach tasks should be done by pairs, so that you have backup is someone cannot participate anymore for any reasons.19:15
huatsAnd most of all every actions should be trackable on a common repository (we have used many tools to achieve that in the Past).19:15
huatsEach aspect of the event should be lead by someone designated before the event.19:15
huatsDuring our last event there was around 100 people willing to help for each day...19:15
huatsIt was a necessity to have them driven/assigned before the event.19:16
huatsHere is an example of the todo list that we have define : http://todo.ubuntu-party.org/projects/paris-natty/issues19:17
huats(for the natty Ubuntu Party)19:17
huatsIt is also important to notice that we are doing all our event with the help of LUGs (especially regarding the install party part).19:17
huatsAny questions so far ? It sounds like a monologue :)19:18
huatswell I'll continue and see it anyone ask something19:19
huatsHow to get the word out to a large number of people?19:19
huatsWe do rely on LUGs for a large part of it19:19
huats(especially for the install party which is really people consumming)19:19
huatswe have big forum we also have a lot of volunteers to help that are getting in touch thanks to our forums19:20
huatsin fact we do have a great thing : since we are french speakers, a lot of our community is using our forums (the french speaking one) which clearly helps to gather the people, and it ease the broadcasting of the informations19:20
huatsPlanning the Event19:20
huatslike many geeks we spend most of our time on IRC, but we really think that there is a need for at least 4 real life meetings for each party : 3 before and 1 after.19:21
huatsIt helps to work on the project but also to allow people to know more each other, which is great for the community.19:22
huatsEach meeting is separated by a month at least. IRL meeting are very important because you can express more directly than IRC one. Also, it's a good excuse to take a beer too19:22
huatsOther point : Creating a conference Planning19:23
huatsSince our event is not only an install party, but also filed with  conferences, we have to set up a real conferences planning.19:23
huatsWe start by putting down names of conferencers we like and themes that we would like to have. On the first of the IRL meeting, the conferences are selected.19:23
huatsThen the people in charge of dealing with it contact each envisaged conferencer to explain him the idea and the date.19:24
huatsWe want to have the conference program (with schedule and the conferencers agreement) finalized at least 1 month before the event.19:24
huatsRemember (well I am sure you will since you are all captivate by my talk) : we try to enlarge the targetted audiences19:26
huatsin fact we try to interest many kind of audiences.19:26
huatsPeople without any backgrounds can come and enjoy our introductions sessions, or our first time hands-on workshops.19:27
huatsWe are also doing some improvements tutorials for advanced users. Bugs Jams also...19:27
huatsAnd of course we are doing a install party !19:28
huatsWhich is a huge event party during the whole event.19:28
huatsPeople who are here to help for the install party wears badges explaining in which part of Ubuntu they have the best chance to help you (ubuntu ? kubuntu ? xubuntu ? network ?...)19:28
huatsWe also try to have dispatching reception to organize a bit the install party19:29
huatsand it is really a good thing to do so. All our survey proved that !19:29
huatsIs there any questions ?19:30
huatsOk then I'll go on19:31
huatsSo you have plan your event and have a team to organize19:31
huatsthe next thing is that you want a large audience to attend it : it is where the Marketing side enters the game19:32
huatsa great event won't be a success if there is no public and to have some you need to do some marketting !19:32
huatsI said previously that the conference planning have to be done 1 month before the event19:33
huatsYou might ask yourself (or myself), "why one month ?"19:33
huatsBecause it is the time where we start the biggest part our marketing strategy :)19:33
huatsI say the biggest part since we have started to briefly announce it to some medias : linux or computer oriented, and "small" media corporations.19:33
huatsThis announcement have been done on the time frame event - 8/7 weeks, in a press communicate that we have validate during one of our IRL meeting (it have to be written before).19:34
huats5 weeks before the event (and up to the event),  we start to annouce the event on personnal blogs.19:34
huats4 weeks before the event (and up to the event), we contact again the media that were already contacted before (weeks 8 and 7 before the event).19:35
huats1 week before the event we contact all mass media to announce the event. And the week of the event every national medias.19:35
huatsOf course it is needed to get some contacts with them before that dead line in order to know who to contact...19:35
huatsWe have someone who is the media point of contact for many years know, it helps to have a continuation in that area so the press know who to contact...19:35
huatsThis year we had a 3 minutes report on an evening news on a national television...19:36
huatsSo patience is the key regarding medias19:36
huatsAlso we do not hesitate to do flyers if there is an event where there is a potential audience that might be interested in our party.19:37
huatsOh and a final word :after the event you do need to contact every media you have contacted before it to tell them the result of your event.19:37
huatsIt is a great asset for the next time you'll contact them to announce an event. In the same idea, you need to publish on various blog/website pictures/summary of the event.19:38
huatsYou plan to sell some stuffs to earn some money for your team ?19:39
huatsGreat we do so. But you must dedicate a pair of people for handling that. Looking for the best rates, harassement of the good producer is really time consuming...19:40
huatsWe have someone who is taking care of ordering the CDs, the Tshirts and of the goodies that we have...19:40
huatsWe are doing more than 10000 CD for each release so it needs some organisation to find good prices...19:40
huatsDo not forget food for your staff. We have the chance to have an Ubuntu lover who is a cook, and he is doing food for all of us during our event (it is some work to feed 200 staffs on 2 days)19:41
huatsFinally The event !19:42
huatsJust 2 words : smile and enjoy... Smile because it will be a hard day. Enjoy once it is done, and smile because it has been a success..19:42
huatsThe needed step would be the debrieffing : Each organizer have the right to express his feelings. And it helps to improve for the next time...19:42
huatsIt is what is done during the IRL meeting after the event and it helps us to set some areas of improvements19:43
huatsThat is it19:43
huatsyou are now able to do party that can gather 1000s of people !19:43
huatsany questions ?19:43
ClassBotcomputa_mike asked: I'm wondering - how can we measure the success of an event?  Is it enough to just have a good time, or are there any metrics we can measure?  How can we measure?19:45
huatsThere is not a single defintion19:45
huatsWe have started in Toulouse to dosurvey of the people who were attending the event19:46
huatsBut as I said, do not neglect the pleasure and the feedback from the staff19:47
ClassBotmaiatoday asked: Do you have template todo lists with timescales? I find people are keen to do stuff but they don't know what to do and I don't always know either.19:47
huatsI have put our ToDo list for the Natty Ubuntu Party we had in Paris19:48
huatsbut it is in French19:48
huatsand quite oriented with our needs19:48
huatsSo the answer will be no19:48
huatsBut I do beleive it is an action that the LoCo Council might try to do for you19:49
huats(I am seating at the LoCo Council)19:49
huatsmaiatoday, please ask that to a next LoCo Council19:49
ClassBotThere are 10 minutes remaining in the current session.19:50
huatsby adding that to our agenda19:50
huatsactually we have a meeting right after that session19:50
huatsand like YoBoY pointed out : here is the gantt chart we use in Paris http://todo.ubuntu-party.org/projects/paris-natty/issues/gantt19:51
huatsany other questions ?19:51
huatsso I think that is it19:52
huatsthanks everyone for listening to me19:52
huatsI hope you'll have great parties after that19:52
huatsplease let us know !19:53
ClassBotThere are 5 minutes remaining in the current session.19:55
ClassBotLogs for this session will be available at http://irclogs.ubuntu.com/2011/07/19/%23ubuntu-classroom.html20:00
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ubuntupowerdid i miss the session?20:50
cvillacoubuntu power ftw!20:50
ubuntupowerok so how do i build a community guyz?20:59
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cvillacokinda missed the sessions for today i think21:07
nhainesYup, they're over for today, but they begin again tomorrow.21:08
cvillacocheck out the event time for the community week table https://wiki.ubuntu.com/UbuntuCommunityWeek21:08
cvillacotime flies during the sessions21:09
THE_Grosserಠ_ಠ . . . . so whats going on in here?21:19
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CaptWhoi have a build of eeebuntu that i want to install, but the iso image that i have is bigger than 700mg.  is there a way to break the iso into two disks?22:44
EgyParadoxCaptWho: #ubuntu22:47

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