[15:42] <luna_> hellos :)
[23:00] <teward> *waves to the CC members*
[23:00] <Eickmeyer> o/
[23:00] <toddy> Hi everybody
[23:00] <teward> i'mma give it a couple minutes for the rest of the CC people to show up then start the meeting :
[23:00] <teward> :) *
[23:01] <wxl> oh i'm here
[23:01] <wxl> hopefully there's at least three more of us
[23:01] <teward> hopefully hence the few extra minutes
[23:01] <wxl> jose: wake up
[23:02] <jose> i'm here
[23:02] <jose> i was just getting ice cream
[23:03] <sarnold> mm ice cream
[23:03] <Eickmeyer> ^ Indeed.
[23:04] <teward> right-o, so this is most of us, i'll start if none of the other CC members object?
[23:04] <jose> no objections
[23:04] <Eickmeyer> No objections
[23:04] <wxl> no objections from me (although i allow for the possibility of others having objections) XD
[23:04] <toddy> no objections
[23:04] <Eickmeyer> O_o
[23:05] <teward> #startmeeting Community Council Meeting - November 4th, 2020
[23:05] <meetingology> Meeting started Wed Nov  4 23:05:17 2020 UTC.  The chair is teward. Information about MeetBot at http://wiki.ubuntu.com/meetingology.
[23:05] <meetingology> Available commands: action commands idea info link nick
[23:05] <teward> #chair Eickmeyer toddy wxl jose
[23:05] <meetingology> Current chairs: Eickmeyer jose teward toddy wxl
[23:05] <teward> #topic Greetings from the New Community Council
[23:05] <wxl> hello!
[23:05] <jose> o/
[23:05] <Eickmeyer> Like a launch from a rocket.
[23:06] <Eickmeyer> o/
[23:06] <wxl> ok, so that's done X'D
[23:06] <toddy> :)
[23:06] <Eickmeyer> So uh... what now?
[23:06] <teward> Hello everyone, welcome to the first meeting of the brand new Community Council and its members.  The CC has been vacant for some time, and only recently has Mark (SABDFL) gone and restaffed it.  We hope to be here to help the community at large and fulfill the role of the CC that has needed to exist for some time.
[23:06] <teward> (because i'm specific that way heh)
[23:07] <Eickmeyer> Specifity FTW!
[23:07] <teward> for the most part this is an introductory meeting, introducing the new CC and its current goals, moreso than acting on any current action items, as the last time the CC had a meeting was 2018 if I'm not mistaken.
[23:07] <wxl> yup
[23:07] <toddy> long time ago
[23:08] <teward> The Council may be brand new, but for the most part we are intending to be here to handle issues that arise within the Community at large (such as whether we join GSoC among other things, or issues that arise that need community-level governance rather than a specific team that's been delegated powers to look at)
[23:09] <teward> As has been stated for a while, the Community Council is the primary community (non-technical) governance body for the Ubuntu project.  Anything that one feels needs Community COuncil attention can be added to our agenda, provided that it is added at least 24 hours in advance of the next meeting time.  And we intend, as done historically, to meet every two weeks
[23:10] <teward> on the 1st and 3rd Wednesdays of each month (unless we choose to reschedule a meeting, such as due to holidays or such.)
[23:10] <wxl> Here's the official docmentation on the subject of agendas and schedule https://discourse.ubuntu.com/t/community-council-meeting-agendas-schedule/708
[23:10] <teward> #link https://discourse.ubuntu.com/t/community-council-meeting-agendas-schedule/708
[23:10] <wxl> (which, FYI, is also where you end up if you click on the link in the Fridge calendar)
[23:11] <teward> Keep in mind that while we're the primary community governance body for the Project, we do have some of our powers and responsibilities delegated out to other teams - such as approval of Ubuntu membership.  So not every issue needs to necessarily be reviewed by the Community Council if it should otherwise pass through a more specific council that has been delegated to handle some of the powers.
[23:12] <teward> If you have any community-related queries or questions, or want to contact the Community Council, the best way to do that is to email community-council@lists.ubuntu.com - this will reach all of us and we will be able to review messages that come in.
[23:13] <teward> We hope to be able to serve the Community at large well, as the Community Councils in the past have done, and hope to live up to everyone's expectations for governance of the community for the Ubuntu Project!
[23:13] <teward> If anyone has anything they'd like to bring up specifically, feel free to speak up now!
[23:13] <teward> #topic Comments, Questions, Concerns, etc. Anyone?
[23:13] <wxl> On the subject of governance and delegation, these are relevant:
[23:13] <wxl> https://discourse.ubuntu.com/t/delegation/711
[23:13] <wxl> https://discourse.ubuntu.com/t/restaffing/890 (which lists every board and council)
[23:14] <wxl> Barring any additional input, shall we discuss our work on the aforementioned councils and boards?
[23:15] <teward> No objections here, it would be a good thing to show our work on the aforementioned councils and boards.  Though I have one thing i should probably mention RE: one of the listed councils/boards on that page.
[23:15] <teward> #topic Our Work on the delegated Councils and Boards
[23:16] <jose> go ahead?
[23:16] <teward> A note of import: the Edubuntu project is long since dead.  It may be prudent to dissolve the Edubuntu Board listed on the delegations page, as the Edubuntu variant and goal of Ubuntu has been decommissioned.  (the DMB has even gone ahead with the process of removal of edubuntu as a delegated upload set though I don't know if we fully completed that)
[23:17] <teward> (for the record, when I say 'we' in relation to that task, I mean the DMB - while I am a CC member, I also am on the Developer Membership Board)
[23:17] <teward> so it is possible we will dissolve the Edubuntu Board as that project and variant as such has been discontinued.
[23:17] <teward> now onto the other boards and councils
[23:17] <wxl> i can work on removing them from the documentation
[23:17] <teward> s/Edubuntu Board/Edubuntu Council/g
[23:17] <wxl> if you want to make an item for me to work on
[23:18] <teward> #action wxl to begin work on removing Edubuntu Council from documentation as the Edubuntu project is long-dead
[23:18] <meetingology> ACTION: wxl to begin work on removing Edubuntu Council from documentation as the Edubuntu project is long-dead
[23:18] <teward> yep :)
[23:18] <teward> now as for work on the other boards, wxl would you like to take over on that?
[23:18] <teward> and explain what we've done so far :0
[23:18] <teward> :) *
[23:18] <wxl> sure
[23:19] <wxl> We've issues calls for nominees for two of the boards/councils that are currently empty, just like the CC was
[23:19] <wxl> the membership board: https://fridge.ubuntu.com/2020/11/03/ubuntu-membership-boards-call-for-nominations/
[23:19] <wxl> and the LoCo Council: https://fridge.ubuntu.com/2020/10/29/call-for-nominations-for-the-local-communities-council/
[23:20] <teward> (note that that does not include the Developer Membership Board which is under the purview of the Technical Board, only the general non-technical membership board(s))
[23:20] <wxl> on that subject
[23:20] <wxl> the technical board is soon to expire and we're working on the process there, too https://launchpad.net/~techboard/+members#active
[23:22] <wxl> beyond that, we have it on the agenda to generally check the other councils and boards but have not made any other progress there yet
[23:22] <wxl> we'll be following all of that work with further refining the documentation, as there are a few gaps
[23:22] <wxl> brb emergency
[23:23] <Eickmeyer> O_O
[23:23] <teward> (I just dropped off due to irc client problems, oops)
[23:24] <jose> we might want to tell people where we're tracking work
[23:25] <teward> feel free jose (wxl disappearified for an emergency I think?)
[23:25] <toddy> Yes we track the work at launchpad as bugs
[23:25] <jose> so we're using launchpad.net/communitycouncil/ to track all of our work
[23:25] <jose> under the Bugs section, you are able to see our active work items
[23:26] <jose> there might be private stuff that's not listed to the world, but if you have any questions, you can always reach out to us
[23:27] <jose> we're currently missing an owner for the TB reelection process - who would like to take point on that?
[23:29] <jose> I heard that teward is volunteering?
[23:29] <teward> yep i'll volunteer to help track the reelection process
[23:29] <Eickmeyer> I heard that too.
[23:29] <toddy> yes, that is true
[23:29] <jose> assigned!
[23:29] <teward> barring any new chaos from the universe regarding the Virus or other things that are emergency level things I'll handle those bits.
[23:30] <jose> we might not have enough time to get nominations + run a poll + set in the new members
[23:30] <teward> #action teward to track and handle TB reelection process
[23:30] <meetingology> ACTION: teward to track and handle TB reelection process
[23:30] <jose> how much time do you estimate you're gonna need total, teward ?
[23:30] <Eickmeyer> We might have to extend current memberships.
[23:31] <teward> jose: if we use the CC reelection as a base, then i'd say 4 weeks approx.  2 for nominations to come on, about a day for me/us to shortlist and send to Mark, however long for Mark to get back to us, and then 2 weeks for the actual election
[23:31] <teward> so I'd say we should extend the existing TB members for the time being until we get everything in place
[23:31] <jose> from what i see in the instructions, Mark nominates candidates directly, there's no call for nominations
[23:31] <teward> then I'll poke mark then it's 2 weeks
[23:31] <teward> so i'd estimate 3 unless Mark is faster on it (and I'll write that poke up after this meeting)
[23:31] <jose> so would you say 3 weeks is an accurate estimte?
[23:32] <jose> okay perf
[23:32] <Eickmeyer> Very similar to the CC in that regard.
[23:32] <teward> jose: yes, approx. 3 weeks, to be adjusted if necessary
[23:32] <teward> Eickmeyer: indeed.
[23:32] <jose> 3 weeks from today is the 25th and TB expires in the 21st
[23:32] <jose> I'll hope that Mark gets back to you faster and we can launch the poll asap
[23:32] <teward> I have no objections to extending TB to End of Month to give a few extra days in case Mark is busy
[23:32] <teward> extending existing TB*
[23:33] <jose> I'd say let's hear back from mark and then decide
[23:33] <jose> just so that we don't extend in vain, or we don't under-extend
[23:33] <jose> whatcha think
[23:33] <teward> works for me, we'll add that as an agenda/vote item for next meeting to follow up on (as well as internally until that point)
[23:34] <toddy> sounds good
[23:34] <cjwatson> In the past I think Mark has asked around informally for suggestions for nominees, and of course that takes a while
[23:34] <Eickmeyer> Should we give Mark ~2-3 weeks?
[23:35] <jose> I'm estimating it at 3 weeks total but contingent on Mark getting back to us, so it's actually 2 weeks from the date Mark gets back to us
[23:35] <teward> we can do that, in which case we definitely will need to extend existing TB membership if we don't have a list by next meeting.
[23:35] <Eickmeyer> Agreed. I think extending them through Nov 30 is a good place to start for now.
[23:35] <Eickmeyer> Of couse, we can't indefinitely extend, but it's a start.
[23:35] <cjwatson> (I wasn't disagreeing with anyone BTW, just adding a bit more background)
[23:36] <Eickmeyer> cjwatson: It was appreciated. :)
[23:36] <jose> yup yup
[23:36] <teward> no objections, shall we vote on that, CC members, for now extending existing TB through Nov. 30 to give mark and everyone time?
[23:36] <teward> (for formality sake)
[23:36] <Eickmeyer> Let's do it.
[23:36] <jose> I want to avoid extending today and then extending next meeting and then extending again in 4 weeks
[23:36] <jose> but let's put it to a vote if you'd like.
[23:37] <teward> jose: if we extend to the 30th, that gives Mark three weeks to start, if we want to be safe we should extend through Dec. 31
[23:37] <teward> just in case it takes Mark ~3-4 weeks to get back with a list
[23:37] <teward> (I have zero idea how busy Mark is, but I assume it's Very Busy(TM) so...)
[23:37] <teward> we can push taht discussion off to next meeting
[23:37] <teward> and i'll add it to next meeting's agenda items
[23:37] <teward> anything else for us to address today?
[23:38] <teward> cjwatson: thanks for your input by the way, always appreciated :)
[23:38] <Eickmeyer> Next meeting is in two weeks, but don't we need to come up with an extension now?
[23:39] <teward> if TB expires on the 21st, next meeting is the 18th, a good 7 days before they expire
[23:39] <Eickmeyer> Ok, that works. We can worry about it next meeting then.
[23:39] <teward> yep
[23:39] <teward> and in a pinch if for some reason our dates are inaccurate then we'll extend as necessary.
[23:40] <jose> yup!
[23:40] <teward> 3 days to expiry not 7*
[23:40] <teward> alright, so any other business that we need to address here today?
[23:40] <Eickmeyer> You mathed wrong. :P XD
[23:40] <teward> Eickmeyer: the coffee maker is broken so :P
[23:40] <Eickmeyer> Oof, my condolances.
[23:40] <teward> you know us tech people like coffee ;)  (and yes some of us are techies)
[23:42] <Eickmeyer> Alright, moving on?
[23:42] <wxl> ok i'm back
[23:42] <jose> wb!
[23:42] <teward> welcome back wxl, hopefully things're good on your end :)
[23:42] <toddy> wxl: welcome back
[23:42] <Eickmeyer> Hope everything is OK, wxl.
[23:43] <wxl> it's as good as it can be: not currently on fire :)
[23:43] <wxl> anywho
[23:44] <wxl> the other thing i wanted to add to the council/board discussion is that the cc used to have a check in process to ensure that the boards/councils have everything they need. this is something we need to better document.
[23:44] <Eickmeyer> Agreed, wxl. I'm sure a lot of the documentation is outdated and/or nonexistant.
[23:44] <wxl> mark also suggested a map of boards/councils so that will likely get added to the documentation soon.
[23:44] <teward> agreed overall here, including on a map of the boards/councils
[23:45] <toddy> +1
[23:45] <teward> do we already have an action item for that in our tracker?
[23:45] <toddy> I see no item for that
[23:45] <wxl> they're on our informal list and need to be moved to launchpad bugs
[23:45] <teward> +1
[23:45] <toddy> ok
[23:46] <jose> I'd say that we need an action item to move those items over
[23:46] <jose> wxl, I voluntell you since you put together the initial pad and know it better than myself
[23:46] <jose> but feel free to object and someone else can step up
[23:46] <wxl> jose: go for it
[23:46] <Eickmeyer> XD
[23:46] <jose> #action: wxl will move items from our temp working pad into Launchpad
[23:47] <meetingology> ACTION: : wxl will move items from our temp working pad into Launchpad
[23:47] <teward> #action wxl to move initial action items from our informal list to actual bugs/tasks in the CC tracker on Launchpad
[23:47] <meetingology> ACTION: wxl to move initial action items from our informal list to actual bugs/tasks in the CC tracker on Launchpad
[23:47] <teward> hah same idea at the same time xD
[23:47] <Eickmeyer> JINX... except I didn't say it.
[23:47] <teward> great minds think alike :)
[23:49] <teward> awesome.  any other things for our meeting today?
[23:49] <jose> I'd say not?
[23:49] <wxl> nope
[23:50] <Eickmeyer> I've got nothing.
[23:50] <toddy> nope
[23:50] <teward> #topic Any Other Business
[23:50] <teward> #subtopic Next CC Meeting Date and Time
[23:51] <Eickmeyer> Same bat time, same bat channel, two weeks (Nov 18th).
[23:51] <jose> it's in the fridge
[23:51]  * jose runs to the kitchen
[23:51] <Eickmeyer> ^ Needs more ice cream.
[23:51] <teward> The next CC meeting will be held two weeks from now, November 18th, at the same time, 23:00 UTC.  If you have anything to bring up for the CC, please do so before the meeting by adding it to the agenda or sending the CC an email.
[23:51] <cjwatson> Thanks for stepping up to the CC!
[23:51] <teward> #info Next meeting: November 18, 2020, 23:00 UTC
[23:51] <teward> cjwatson: our pleasure!
[23:51] <teward> and thank you for thanking us :)
[23:51] <Eickmeyer> Glad to be here, cjwatson. :)
[23:52] <toddy> cjwatson: thanks
[23:52] <teward> and also, a wider thank you to the Ubuntu Members who have put their faith in us to do our duties as CC members and to help lead and guide the community at large!
[23:52] <wxl> here here
[23:52] <Eickmeyer> ^ What he said.
[23:52] <jose> indeed!
[23:53] <wxl> um, hear hear?
[23:53] <teward> #endmeeting
[23:53] <meetingology> Meeting ended Wed Nov  4 23:53:04 2020 UTC.
[23:53] <meetingology> Minutes:        http://ubottu.com/meetingology/logs/ubuntu-meeting/2020/ubuntu-meeting.2020-11-04-23.05.moin.txt
[23:53] <teward> heh wxl :P
[23:53] <Eickmeyer> HAHAHA
[23:53] <jose> urgh I missed my shot to say "there there"
[23:53] <teward> lol xD
[23:53] <teward> thanks everyone!
[23:53] <Eickmeyer> HAHAAHAA
[23:53] <Eickmeyer> Thanks for chairing, teward!
[23:53] <toddy> thanks teward for chairing the meeting
[23:54] <teward> happy to do so :)
[23:54] <teward> one of the things I can do effectively :)
[23:54] <wxl> then we hereby nominate you as permanent chair XD
[23:54] <teward> hah
[23:54] <teward> works for me xD